سياسة الخصوصية

سياسة الخصوصية لخيارات التعليم

Last updated: September 2025

1. Introduction

Education Options (EduOp) is a division of Sophyra Sp. z o.o., a company registered in Poland. We are committed to protecting the privacy of our clients, partners, and website visitors. EduOp provides consultancy services to schools and school leadership teams worldwide. This Privacy Policy explains how we collect, use, and protect personal data in compliance with the General Data Protection Regulation (GDPR), Polish data protection law, and other applicable international data protection regulations.

2. Data Controller

The controller of personal data is SOPHYRA SPÓŁKAZOGRANICZONĄODPOWIEDZIALNOŚCIĄ, with its registered office at

30-436 Krakow, Poland, KRS No. 5273167115, NIP 0001176154, contact: Natalia Ambridge. The Controller is responsible for the correct and lawful processing of users’ personal data.

3. Personal Data We Collect

We may collect the following categories of personal data:

Identification and contact details: name, email address, phone number
Professional details: job title, institution, country
Contractual and financial details: billing address, VAT number (collected only in the context of signed consultancy agreements, not via this website)
Technical data: IP address, browser type, device information, cookies
Communication data: emails, messages, and other correspondence

4. How We Collect Data

We collect data in the following ways:

Directly from you (via contact forms, contracts, email communication)
Automatically when you use our website (cookies, analytics)
From publicly available sources or professional directories where relevant
From third-party service providers acting on our behalf (e.g., IT, cloud hosting)

5. Purposes of Processing and Legal Basis

We process personal data for the following purposes:

To provide consultancy services (legal basis: contractual necessity, Art. 6(1)(b) GDPR)
To respond to enquiries and manage client relationships (legitimate interest, Art. 6(1)(f) GDPR)
To issue invoices and comply with accounting obligations (legal obligation, Art. 6(1)(c) GDPR)
To send newsletters or updates (consent, Art. 6(1)(a) GDPR)
To improve our website and services (legitimate interest, Art. 6(1)(f) GDPR)

6. Data Recipients

We may share personal data with trusted recipients, including:

Accountants, auditors, and legal advisers
IT and cloud service providers
Regulatory bodies where legally required

We do not sell or rent personal data to third parties. Please note that EduOp does not process online payments; any financial data is handled securely and only in the context of signed consultancy agreements.

7. International Data Transfers

As EduOp serves clients globally, personal data may be transferred outside the European Economic Area (EEA). In such cases, we ensure appropriate safeguards, such as Standard Contractual Clauses (SCCs), are in place.

8. Data Retention

We retain personal data only as long as necessary for the purposes described in this policy or as required by law:

Client contracts and financial records: 7 years (legal requirement)
Enquiries not resulting in contracts: 12 months
Marketing and communications: until you withdraw consent
Technical/cookie data: in line with cookie policy settings

9. Your Rights under GDPR

You have the following rights:

Right of access to your personal data
Right to rectification of inaccurate or incomplete data
Right to erasure ('right to be forgotten')
Right to restrict processing
Right to object to processing (including direct marketing)
Right to data portability
Right to withdraw consent at any time
Right to lodge a complaint with the supervisory authority (UODO – Urząd Ochrony Danych Osobowych, Poland)

10. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to enhance functionality, analyse traffic, and improve user experience. Cookies are small text files placed on your device when you visit our site.

We use the following categories of cookies:

Essential cookies – required for the basic operation of the site (cannot be disabled)
Analytics cookies – help us understand how visitors use the site (e.g., Google Analytics)
Functional cookies – remember preferences such as language settings
Marketing cookies – used only with your consent, for tailored communications and to measure campaign effectiveness

Managing Cookies:
When you first visit our site, you will be asked to accept or reject non-essential cookies. You can also adjust your preferences at any time through your browser settings. Most browsers allow you to block or delete cookies, but disabling essential cookies may affect site functionality.

Third-Party Cookies:
Some cookies may be placed by third parties (e.g., analytics providers or social media plugins). We have no control over these cookies and recommend checking the relevant third party’s privacy policy.

11. Automated Decision-Making

We do not use automated decision-making or profiling in connection with personal data processing.

12. Security

We implement appropriate technical and organisational measures to protect personal data against unauthorised access, alteration, disclosure, or destruction.

13. Governing Law

This Privacy Policy is governed by Polish law and the EU GDPR. As EduOp operates globally, local data protection laws may also apply in jurisdictions where our clients are based.

14. Disclaimer on Payments

EduOp does not accept or process payments through this website. All consultancy services and related financial transactions are agreed and managed exclusively through separate written contracts.

15. Contact

Education Options (EduOp)
Operated by Sophyra Sp. z o.o.
Kraków, Poland
Email: admin@eduop.com
Phone: +48 789 282 677